The Research Libraries Consortium

(funded by the Carnegie Corporation of New York)

in Cooperation with

17-19 July 2007, Johannesburg

PROGRAMME

Day One: Tuesday 17 July 2007: Electronic Classroom, Wartenweiler Library, 1st floor

Welcome - background to workshop

Susan Veldsman
eIFL Content Manager

WHY WE WILL BE SETTING UP IRs?

North-South divide and why Open access in Africa

Catherine Dubbeld
University of Kwa Zulu Natal

Introduction to Open Access Scholarly Communication

Susan Veldsman
eIFL Content Manager

WHAT WILL WE BE DOING?

What and Why of IRs

Hussein Suleman
Department of Computer Sciences, UCT

Choosing an IR platform: what’s new and what’s hot? (DEMO)

Charl Roberts
WITS

Setting up and submitting of IRs (DEMO)

Charl Roberts
WITS

ETD @ WITS

Charl Roberts
WITS

What we’ve done…..

Barrie Swanepoel
UJ

Two repositories - many strategies

Monica Hammes
UP

Setting up repositories from bottom up…

Hussein Suleman
UCT

Digital repository at UNISA

Ansie van der Westhuizen
UNISA

Day Two: Wednesday 18 July 2007: Conference Room, Wartenweiler Library, 4^th Floor

WHAT ARE THE IMPORTANT ISSUES TO CONSIDER?

IR POLICIES AND PRACTICES

A facilitated round table discussion

Overview of relevant policies

Susan Veldsman

Creating a policy framework for OA&IR

Monica Hammes
University of Pretoria

METADATA STANDARDS

Metadata harvesting and resource discovery (Metadata, Thesauri/subject headings, Encoding standards (MARC, Dublin Core), Interoperability (OAI and Z39.50 compliant))

Dale Peters
DISA Project, UKZN

COPYRIGHT: case studies

The balancing act : balancing copyright and open access

Elsabe Olivier
University of Pretoria

Copyright clearance within the DISA project: with special reference to high risk material

Dale Peters
DISA Project, UKZN

ADVOCACY AND MARKETING

Overview of advocacy and marketing

Susan Veldsman

Elsabe Olivier
University of Pretoria

DIGITAL PRESERVATION

Digital Preservation

Dale Peters
DISA Project, UKZN

Access to information: the NaRVIC initiative of the academy [ASSAf]

Nontando Guwa
ASSAf

The NRF role with the National ETDs

Henda van den Berg and Daisy Selematsela
NRF

Day Three: Thursday 19 July 2007, Conference Room, Wartenweiler Library, 4^th Floor

How our mergers assisted us with redefining our roles regarding digital libraries

Hannie Sander
University of Johannesburg

Dale Peters
DISA Project, UKZN

Research output at research institutions: cited more, safe forever

Ina Smith
Digital Research Repository Manager, UP

DISCUSSIONS: General discussion & Check-list for planning

• What have we heard?
• What is important to us?
• Which issues to address within our own institutions?
• SWOT- What are our strengths, weakness, opportunities and threats?

Facilitators:
Susan Veldsman
Dale Peters
Hussein Suleman
Susan Veldsman

Initial planning in institutional groups [UCT, UKZN & WITS]

Group planning sessions to include attention to:

Discussion, and initial outline of work plans within the main categories:

• Roles of different divisions (library and institutional departments)
• Policy issues
• Securing faculty and admin support
• Technical issues
• Preservation
• Software (Open Source vs Commercial)
• OS
• database
• Access (Dissemination Policy)
• Open vs closed
• Harvesting
• Registering in directories
• Preservation issues (Digital preservation plan)
• Setting up
• Compatibility with campus IT
• Work flow
• Content
• Needs
• Populating IR
• Copyright issues
• Metadata schema
• Content
• Standards
• Metadata
• Harvesting
• Further training within libraries

Other Resources